Courses & seminars

Use cases

The add-on is suitable for:

Courses and workshops (e.g. sports courses, music lessons, open sessions)
Seminars and training
Events with limited participant capacity
Offers where attendance tracking is desired

Course and seminar overview

After the add-on is activated, a new section appears in the main menu for your event series. It provides an overview of all courses and seminars you have created. Each event series groups multiple individual dates under one title – e.g. “Open Sessions”, “Children’s Swimming Course”, or “Monday Yoga”.

Click Edit to open a course and access its individual tabs.

Managing dates

The first tab of a course shows the date overview – a list of all individual dates you have created for this course. Here you can:

Create new dates – Create a new booking in a specific resource for a given date and time. The date is automatically added to the list of available dates.
View participants – For each date you can see the number of registered participants and open the attendee list.
Manage waitlist – If the waitlist is enabled, people on the waitlist are also shown per date.
Cancel dates – Via the “Cancel all dates” button you can cancel the entire course. All participants are automatically notified by email.

General settings

In the General tab you enter the core information for the course:

Setting	Description
Title	Name of the course (e.g. “Open Sessions”, “Children’s Swimming Course”). Displayed on the booking platform.
Description	Detailed description of the offering, e.g. included services (“2 adult chaperones included”) or target audience notes.
Image	Shown as preview image on the booking platform.
Price per participant	Selling price per participant per date (e.g. €14 per child).
Additional details	Further information can be added as needed.

Participant types

Under Settings > Participants you set the participant type:

Type	Description
Participant	Standard participant management for individual bookings.
Seminar / course	Extended administration for courses and seminars with additional options.
Courses	English variant for international use.

Participant management

Adding participants

Participants can be added in two ways:

Manually by the manager/user in the administration interface
By customers on the booking platform (when the course is published there)

During registration, the customer enters the first and last name for each participant. The number of participants per booking is limited by the Max. participants per booking setting (e.g. max. 3 children per booking).

Participant list

The participant list shows all registered participants with:

Name and contact details
Registration status
Check-in status (checked in / not checked in)

After each registration, the participant count updates automatically. Other customers see in real time how many spots are still available.

To publish courses on your booking platform, create a dedicated seminar and course booking widget:

Navigate to Platform / Widgets and click Add.
Select the widget type Seminar and course booking.
Enter a title and description.
Activate the widget and choose whether it should be visible as a tile on the booking platform.

On the booking platform

When the widget is made available on the platform, it appears as a separate tile with title and description – alongside the regular booking widgets.

As a direct link

Each widget has its own URL that you can use independently of the booking platform – e.g. in emails, on your website, or in social media posts. This lets you link customers directly to a specific course offering.

Booking from the customer’s perspective

When a customer opens the seminar and course booking widget on the booking platform, they see:

Course overview – All available courses and seminars with title, image, and short description.
Course details – After clicking a course: full description, venue, price per participant, and a list of all upcoming dates.
Available spots – Per date, the number of remaining spots is displayed (if the Participant count public option is enabled).
Book a date – The customer selects a date and adds their participants (first and last name per participant, limited by the “Max. participants per booking” setting).
Complete booking – After registration, availability updates immediately for other customers.

Tickets and check-in

Participants can receive a PDF ticket by email (if enabled in the advanced settings) that can be scanned on-site. Under Settings > Participants you can define whether tickets should still be scannable after check-out (Ticket scannable after check-out).

Communication

The add-on extends communication with participant-specific emails:

Participant confirmation – confirmation of registration
Participant cancellation – information when someone cancels
Course reminder – reminder before the course date

Email texts can be customised under Settings > Emails.

Sending messages to participants

In the Communication tab of a course/seminar you can send emails directly to all participants:

Enter the subject.
Select a date – only participants attending on that date will receive the message.
Compose the message.
Choose the recipients: all participants or waitlist only.
Click Send message.

The right-hand column shows a log of all messages sent so far.

Advanced settings

In the Advanced settings tab of a course/seminar you can configure detailed options:

Setting	Description
Minimum participants	Minimum number of participants for the event to take place.
Maximum participants	Upper limit for registrations (e.g. 15 children).
Registration lead time	Until when participants can register. If empty, registration is possible until the event ends.
Cancellation deadline	Until when participants may cancel their registration.
Check-in lead time	From when participants can check in (e.g. 30 minutes before start).
Check-in after booking start	Whether and for how long check-in is allowed after the event has begun.
Show low availability	From which remaining participant count a “low availability” notice is shown.
Max. participants per booking	How many places a single customer may book at once (e.g. 3 children).
Internal description	Text shown in the participation confirmation email.
Bookable	Whether the seminar/course can be booked.
Visible in list	Whether the course is visible in the course overview for customers. Hidden courses can only be booked via direct link.
Participant count public	Whether the current participant count and available spots are shown publicly.
Highlighted	Marks the course with a noticeable colour in the overview list.
Waitlist	Customers can join the waitlist when all places are taken.
Overbooking by manager/user	Whether managers or users may add more participants than the limit allows.
Multi-cancellation by customer	Whether customers may cancel multiple dates at once.
Individual participant cancellation	Whether customers may cancel individual participants.
Tickets	Whether participants automatically receive a PDF ticket by email.

Settings

Global settings for the add-on are under Settings > Participants.