Contract manager

Contract manager settings are under Settings > Contract.

Contract overview

After the add-on is activated, the Contracts tab appears in the main menu. There you will find:

An overview of all created contracts with current status
The Templates tab to manage your contract templates
The Add button to create new contracts

Create contract templates

Contract templates are the basis for all contracts. Before you can create a contract, you must create at least one template.

Create a template

Go to Contracts > Templates and click Add.
Enter a clear title (e.g. “Rental agreement triple gym”).
Enter a contract heading—this appears on the contract PDF.

Structure of a template

A template consists of three sections:

Section	Description
Header	Contains placeholders for landlord and customer data (e.g. company name, address, contact person). These are filled automatically from data stored in Locaboo.
Body (template builder)	The actual contract content. You create the clauses with the template builder.
Footer	Closing text, signature fields, and placeholders for landlord and customer names.

Placeholders

The header and footer use placeholders that are filled automatically with the corresponding data when a contract is created. You can replace any placeholder with fixed text—for example “represented by the mayor” instead of {{landlord_firstname}} {{landlord_lastname}}.

Contract data

Placeholder	Description
`{{date}}`	Current date at contract creation.
`{{contract_number}}`	Automatically assigned contract number.
`{{contract_from_date}}`	Contract start date.
`{{contract_to_date}}`	Contract end date.

Landlord data

Pulled from your manager account and company details.

Placeholder	Description
`{{landlord_company}}`	Landlord company name.
`{{landlord_street}}`	Street and house number.
`{{landlord_zip}}`	Postal code.
`{{landlord_city}}`	City.
`{{landlord_firstname}}`	Contact person first name.
`{{landlord_lastname}}`	Contact person last name.
`{{landlord_sign}}`	Landlord signature field.

Tenant / customer data

Pulled from the customer profile.

Placeholder	Description
`{{tenant_company}}`	Customer company or organisation name.
`{{tenant_street}}`	Street and house number.
`{{tenant_zip}}`	Postal code.
`{{tenant_city}}`	City.
`{{tenant_firstname}}`	Customer or contact person first name.
`{{tenant_lastname}}`	Customer or contact person last name.
`{{tenant_sign}}`	Customer signature field.
`{{tenant_customer_number}}`	Customer number in Locaboo.
`{{tenant_customer_number_finance}}`	Customer number from the finance system (if maintained via finance interface).
`{{tenant_department}}`	Customer department (if stored).
`{{tenant_email}}`	Customer email address.

Booking data

Placeholder	Description
`{{booking_details_table}}`	Tabular overview of linked bookings with resource, date, time, and price.
`{{booking_period}}`	Booking period (start to end date of linked bookings).

Template builder

In the body of the template you use the template builder to add contract elements:

Element	Description
Text block	Free text for contract paragraphs. Choose type TinyMCE for formatting (bold, italic, alignment—similar to Word).
Date field	Input field for a date (e.g. event date).
Dropdown	Dropdown selection (e.g. responsible caretaker for key handover).
Text input	Free text for individual entries (e.g. key number, on-site contact).

All elements in the template builder can still be edited when the contract is created later. The template defines the structure; concrete values are entered when the contract is created.

Create a contract

There are two ways to create a contract:

Path 1: From a booking

Open the booking in the calendar and click Edit.
In the booking sidebar, switch to the Settings tab.
Under Create from this booking, select Contract.
Select the desired contract template.
Customer and booking are linked automatically—booking data (resource, time range, price) is populated into the template.

Path 2: Via the contract overview

Go to Contracts and click Add.
Select the customer.
Save the contract and then add the booking.
Select the desired contract template.

Assigning multiple bookings to a contract

In the General tab of an existing contract, you can add further bookings at the top right. This lets you combine, for example, all bookings of a club for a season into a single contract. The booking details appear in the {{booking_details_table}} placeholder as a table.

Edit and release contract

After creation, the template is filled with the concrete data:

Booking details (resources, time ranges, prices) are inserted automatically
Template builder fields can be filled and adjusted manually (dates, dropdowns, free text)
Additional information can be added in text blocks (e.g. on-site contact)

Contract status

Status	Description
Draft / option	The contract is being prepared and can be edited freely.
Released	The contract is complete. Only after release can it be sent to the customer and shown in the customer account.
Cancelled	The contract was cancelled.

Progress tracking

For each contract you see the processing state:

Created – The contract was created successfully.
Signed – Indicates whether the contract was signed.
Sent – Indicates whether the contract was emailed to the customer.

Digital signature

Digital signature enables a fully paperless contract workflow.

Activation

Enable digital signature under Settings > Contract with the checkbox Enable digital signature.

Signature process

After activation, two signature fields are available:

Field	Description
Landlord signature	You sign digitally as city/municipality/organisation in the contract.
Tenant signature	The customer can sign on site or from home.

Flow from the customer’s perspective

The customer receives the released contract by email with a link to the booking platform.
Under Contracts in the customer account, the customer finds all contracts created for them.
The customer can view and sign digitally (with mouse or touch).
After signing you receive a notification (in-app and/or by email).
The signed version is saved automatically and can be downloaded.

Alternative: handwritten signature

Instead of digital signature you can:

Download the contract as PDF and print it.
Send the contract to the customer (by post or in person).
Upload the handwritten signed document to Locaboo.

Custom contract background

Under Settings > Contract you can upload a custom letterhead or contract background as PDF. Your contracts then appear in your organisation’s usual corporate design.

Adjust the margins so the contract text aligns correctly on your letterhead. A preview shows the result directly.

Contract on the booking

Created contracts are linked directly to the booking and visible in the booking sidebar (green notice area). That way you always have access to the related contract without opening the contract overview.