Custom fields

Under Settings > Custom fields, you create additional input fields shown for bookings, resources, or customers. The fields are organised in three tabs: Bookings (↗ open), Resources (↗ open), and Customers (↗ open).

Use the + Add button to create a new field. Use Category list to manage categories for grouping fields.

Creating a field

When creating a new field, the following settings are available:

Basic settings

Setting	Description
Title	Name of the field as shown on the booking / resource / customer.
Placeholder	Helper text shown in the empty field (e.g. “Please enter…”).
Field type	Type of input field (see Field types).
Category for custom field	Optional category to group fields.
Customer groups	Which customer groups can see the field. Default: All.

Options

Option	Description
Required	When enabled, the field must be filled in before the booking can be saved.
Shared field for all resources	The field is automatically assigned to all resources and does not need to be configured per resource.
Tie to number of persons	The field is tied to the number of participants.
Step in event configurator	The field is shown as its own step in the event configurator.
Multi-select	Allows selecting multiple values (relevant only for certain field types).

Note

After you save a field, you can assign the desired resources to it. Resource assignment becomes available only once the custom field has been added.

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Field types

Depending on the use case, different field types are available; they differ in input behaviour and available options.

Field type	Description
Input field	Single-line free text (e.g. “Event name”).
Multi-line input field	Multi-line text for longer entries (e.g. “Special notes”).
Numeric input field	Field that accepts only numeric values (e.g. “Expected number of participants”).
Checkbox	Yes/no question (e.g. “Youth training?”). Can be used for tariff differentiation and tax rate restriction.
Option field	Select one option from predefined values (radio buttons).
File upload	Allows uploading files for the booking. Only available with the Media manager add-on.
Dropdown	Dropdown selection from predefined values. Can be used for tariff differentiation.
Tariff selection	Special field for selecting a tariff.

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Restrictions by field type

Certain advanced options are only available for specific field types:

Option	Available for
Available for restriction of tariffs for resources, inventory, and services	Checkbox and Dropdown only
Available for restriction of tax rate	Checkbox only
File upload (field type)	Only with Media manager add-on

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Tariff differentiation

Using custom fields of type Checkbox or Dropdown, you can differentiate tariffs within a customer group – e.g. a reduced tariff for youth training.

Setup

1. Create a new field of type Checkbox or Dropdown
2. Enable Available for restriction of tariffs
3. Assign the desired resources
4. In the tariff, set a condition: “if field checked / not checked” (checkbox) or “if value selected” (dropdown)

Example

A checkbox “Youth training” is created. In the tariff you define: If “Youth training” is enabled, the price is €5 instead of €10 per hour.

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Tax rate restriction

Using a custom field of type Checkbox, you can vary the tax rate depending on a selection in the booking. Enable Available for restriction of tax rate and define the corresponding condition in the tax rules.

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Practical examples

Common use cases for custom fields in practice:

Booking fields

Field	Type	Required	Purpose
Type of use	Dropdown (training, competition, event)	Yes	Tariff control – different tariffs by type of use
Participant group	Dropdown (children/youth, adults)	Yes	Reduced tariff for youth groups within the same customer group
Expected headcount	Numeric input field	Yes	Capacity planning and documentation
Hall rules accepted	Checkbox	Yes	Mandatory confirmation when booking via the platform
Event with admission fees	Checkbox	No	Tax rate restriction (e.g. 19% instead of 0% for commercial use)
File / reference number	Input field	No	Mapping to municipal case numbers
Special requests / notes	Multi-line input field	No	Free text for notes from the booker

Customer fields

Field	Type	Purpose
Club register no.	Input field	Documentation for clubs
Contact person / department	Input field	Assignment within larger organisations

Fields for check-in

Custom fields can also be requested at check-in. Typical use cases:

Field	Type	Purpose
Actual number of participants	Numeric input field	Documentation of actual use (e.g. for municipal hall books)
Usage confirmation	Checkbox	Confirmation that hall rules are followed

Tip

Combine custom fields with tariff restrictions to apply the right tariff automatically within a customer group – e.g. different prices for youth and adult training without creating separate customer groups. See Tariffs for details.