Users

Video tutorial

A detailed explainer video on resources is available in our Locaboo Academy.

Summary

Here you manage internal users who work with the Locaboo admin interface. User roles control permissions and resource access. Users are not the same as customers—customers use the external booking platform. Each account has one manager with full access.

Under Users you manage everyone internally who works with Locaboo. You can create as many users as you need and assign rights via roles or individual settings.

Note

Users are internal people who use the Locaboo admin interface. Customers who book via the booking platform see a different interface and are managed under Customers.

User roles

Before creating users, it helps to define suitable user roles. Under Add on the Roles tab you create a new role.

Configure a role

When you create a role you define:

Setting	Description
Title	Name of the role (for example “Admin rights” or “View only”).
Permissions	From view-only to full edit rights for all bookings.
Resource permissions	Which resources the rights apply to. You can include or exclude individual resources.
Access rights	Access to the different areas of Locaboo (for example calendar, bookings, statistics).

For example, you can create a role that may edit all bookings but only see certain resources.

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Create and invite users

On the Users tab you see all created users with name, email address, assigned role, invitation status, and last login.

Use Add to create a new user:

1. Enter name and email address (the email is used for login).
2. Assign a user role—or leave the field empty to set individual access rights.
3. Save and send the invitation.

Individual rights vs. role

• With role: Access rights are taken from the role automatically. Manual permission selection is no longer shown.
• Without role: You configure access rights individually for this user—at the same detail level as for a role.

Tip

Use roles instead of individual rights whenever possible. That keeps administration clearer and makes changes easier when responsibilities shift.

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Manager

Each Locaboo account has exactly one manager. The manager has full access to all areas, including the Invoices tab (Locaboo invoices) under Profile, and can maintain VAT ID and IBAN for e-invoices.

The manager account can be changed via Locaboo support. Contact support@locaboo.com with the new manager’s details. Recommendation: have the outgoing manager confirm the change in writing by email before they leave the organisation.

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Janitor or read-only access

For janitors who should only see occupancy (and optionally confirm bookings):

1. Create a user role (for example “Janitor”) with view permissions.
2. Limit resource permissions to the relevant resources (for example only the buildings they look after).
3. Create a user with this role and send the invitation.

Alternatively you can give janitors access via a calendar view widget (without booking)—no user account required.

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Restore deleted users

Deleted users can be restored if needed. You’ll find the restore option in user management.

See also

• Customers — customers ≠ users: external vs. internal people