Seasons

Video tutorial

A detailed explanatory video is available in our Locaboo Academy.

Summary

Seasons define booking periods that automatically exclude holidays and breaks. The biggest benefit: all season bookings can be copied to the next year in one click. Seasons are the recommended method for long-term recurring use—better than recurring bookings spanning multiple years.

In the Seasons tab you define season periods for your resources. Seasons are the recommended method for regularly recurring bookings, as they can easily be copied to the following year.

Prerequisite: Check holidays

Before creating a season, check in the Holidays tab that all breaks and holidays are correctly activated. Everything marked as a closure there will automatically be excluded from bookable periods in season bookings.

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Creating a season

Use the + Add button to create a new season:

1. Enter a title (e.g. “Summer season 2025” or “Full-year season 2025”).
2. Define the time periods—either manually or automatically.
3. Select the resources the season applies to.
4. Save the season.

Automatically generating time periods

Locaboo can automatically calculate bookable periods based on your activated holidays and breaks:

1. Select the relevant year (e.g. 2025).
2. Click Add time periods.
3. Locaboo creates only periods where no holidays or breaks occur.

Example: If 6 January (Epiphany) is activated as a holiday, Locaboo creates a period from 1 Jan to 5 Jan and another starting from 7 Jan—the holiday is automatically excluded.

Adjusting time periods

You can individually adjust the generated periods:

• Remove unneeded periods—e.g. if your summer season starts in June, delete the periods from January to May.
• Change start and end dates—click a period to adjust the dates.

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Season bookings in the calendar

When you create a new booking in the calendar, you can choose Season as the booking mode. Then select the desired season.

Locaboo checks all individual instances of the season for conflicts. After saving, the booking receives its own ID and is permanently anchored in the calendar.

Back in the Seasons tab, you can identify seasons with active bookings by an exclamation mark icon and a note that the season has events.

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Copying a season to the following year

The biggest advantage of seasons over recurring bookings: all bookings of a season can be transferred to the following year with a single click.

How to copy a season

1. Open the existing season and click Copy.
2. Adjust the title (e.g. “Full-year season 2026”).
3. Remove the old time periods and add the new periods for the following year.
4. Click Copy recurring bookings—a list of all bookings from the original season appears.
5. Transfer all bookings with a single click.
6. Save the new season.

Note

When copying, all bookings of the season are transferred—individual selection is not currently possible. In practice, however, it is usually faster to delete individual bookings afterwards than to create all bookings from scratch.

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Seasons vs. recurring bookings

Seasons have several advantages over regular recurring bookings:

Criterion	Season booking	Recurring booking
Start/end date	Automatically from the season definition	Must be set manually
Copy to following year	Yes, with a single click	No, each booking must be extended individually
Holidays/breaks	Automatically excluded	Must be checked manually
Performance	Optimised	Can slow down conflict checking over long periods

Note

Create recurring bookings no more than one to two years into the future. Longer periods strain background conflict checking and can noticeably slow down Locaboo. For permanent bookings that recur every year, please use season bookings.

Tip

Only bookings based on a season can be transferred when copying the season. Regular recurring bookings are not copied. If you plan to transfer bookings annually, create them as season bookings from the start.

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Editing individual booking instances

Within a season booking you can adjust individual dates without changing the entire series. Open the booking in the booking sidebar and go to the List of all bookings tab:

• Pencil icon: Change resource, date, or time for this single occurrence.
• Cancellation icon: Cancel only this one occurrence. Optionally you can notify the customer about the cancellation.

Note

If you edit the season booking as a whole, individual adjustments to single instances are overwritten—unless you enable the option Keep custom instances.

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Ending an entire season series

An active season booking cannot be cancelled completely with a single click. Instead you have two options:

1. Remove future occurrences individually: In the calendar list view, select multiple booking instances with the checkboxes and delete them in bulk. Deleting removes the bookings but does not create a cancellation invoice.
2. Delete the entire booking series: Via the conflict manager or the list view, choose Delete entire recurring booking—this removes all instances (including past ones).

Note

Delete and Cancel are different actions in Locaboo. Cancelling automatically creates a cancellation invoice (if an invoice already exists). Deleting removes the booking without creating a cancellation invoice. To cancel a season booking and receive a cancellation invoice, cancel the related invoice via Billing.

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What happens when you copy a season?

The following data is transferred when copying:

Copied	Not copied
Booking times (weekday, time, duration)	Individual adjustments to single instances (e.g. moved dates)
Customer and customer group	Invoices
Resource assignment	Booking status (all copies start as Draft)
Booking title

The copied season is always created in Planning status. All associated bookings initially have Draft status and only become visible on the platform after release.

Important

Before copying, check that the holiday calendar for the following year is up to date. The new periods of the copied season are based on the stored holidays and breaks. Missing or incorrect break periods lead to incorrect season time periods.

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Typical yearly workflow with seasons

A recommended workflow for annual season planning:

1. Update the holiday calendar—Under Resources > [Resource] > Holidays, check that all breaks and holidays for the coming year are activated.
2. Copy the existing season—Use the copy function to carry the season structure and bookings into the following year.
3. Generate new periods—Remove the old periods and have the new ones generated automatically.
4. Review bookings—Go through the copied bookings in the calendar. Remove bookings you no longer need and adjust times or resources as required.
5. Release the season—Change the season status from Planning to Active. All bookings then move from Draft to Confirmed and become visible on the platform.

Tip

Past seasons should not be deleted. They serve as documentation and as the basis for copying to the following year. Deleted seasons cannot be restored.

See also

• Holidays & closures—Must be activated before creating seasons
• Calendar—Create season bookings in the calendar
• Booking sidebar—Select “Season” booking mode
• Availability—Season bookings must be allowed