Calendar view

Summary

The Calendar shows all bookings for your resources at a glance—in day, week, or month view. Here you create new bookings, resolve conflicts via the conflict manager, and export data. Booking colours reflect customers, customer groups, or individual settings. Filters and favourites per user keep things clear.

Video tutorial

Detailed explainer videos about the calendar are available in our Locaboo Academy:

• The calendar at a glance
• Creating bookings and managing conflicts

You can open the calendar via Calendar in the left navigation or directly at app.locaboo.com/dashboard/calendar. It shows all bookings for your resources at a glance. The view you last used is restored automatically the next time you open it.

The navigation bar at the top contains all controls: date navigation, view switching, resource filters, favourites, export, search, and the button for creating new bookings.

Date navigation

Use the arrows to the left and right of the date to move forward and backward by day, week, or month. Clicking the date opens a calendar so you can jump straight to a specific day, week, or month.

Calendar views

Use the Day, Week, and Month buttons in the navigation bar to switch between three views:

View	Description
Day	Shows all bookings for one day. Rows correspond to the times within the defined opening hours.
Week	Shows a full week. With a single resource you see the hourly grid; with several resources you get a more compact comparison view.
Month	Shows the full month for a resource. Bookings appear as coloured blocks on the respective days.

Calendar and list view

Besides the classic calendar view, you can switch between Calendar and List using the two icons:

• Calendar view – the familiar display with a time grid and resource columns.
• List view – all bookings for the selected period listed one below the other. In this view you can search specifically by booking title or by a particular customer. Using the status filter you can also show deleted bookings and restore them if needed—either individual instances or an entire recurring booking. You can also select several bookings at once and delete them in bulk.

Resource and category selection

Use the Resource filter button in the navigation bar to choose which resources are shown in the calendar. You can select individual resources or filter by category—the categories you have created and assigned to your resources.

The fewer resources you select, the clearer the display. With multiple resources they appear as columns side by side—each with an image and name.

Filter presets (favourites)

If you often use the same combination of view and resources, you can save it as a filter preset. Click the save icon in the navigation bar and enter a name.

The following are saved:

• the selected view (Day, Week, Month)
• the chosen resources
• the calendar view settings (row height, cancelled/draft bookings)

Each user manages their own favourites. One click on a saved favourite restores the view immediately.

Export

Use the Export button in the navigation bar to export the calendar in various formats:

Format	Description
Excel	All bookings in the current view as an Excel file.
Print	The current view in DIN A4 format for printing.
PDF	The current view as a PDF file for download.
iCalendar	Export as an iCal file for subscribing in other calendars (e.g. Outlook). Synchronisation to your calendar via the iCal file is not real time and may take a while.

Note

Only bookings in the currently visible area are exported. For example, if you have day view open with a single resource, the export contains only that day’s bookings for that resource.

Search

Click the magnifying glass icon in the navigation bar to open search. You have two search modes:

• Search for available times – Find available time slots using criteria such as time, duration, inventory, or services.
• Search for bookings – Find existing bookings by resource, category, inventory, or other criteria.

Add booking

Use the green + Add booking button in the navigation bar to open the booking sidebar. Alternatively, click a free time slot in the calendar—a small plus icon appears and the booking sidebar opens on the right.

If a resource is closed due to a block period (e.g. holidays), clicking in the calendar shows a corresponding message. As a user or manager you can still create a booking during the block period using + Add booking.

For more details, see Booking sidebar.

Conflicts

The Conflicts button at the top right of the navigation bar shows how many conflicts there are in the current view.

Conflicts occur when:

• at least two bookings overlap in time (booking overlap)
• a booking falls outside opening hours or in a block period (holiday / block period)
• a customer is not allowed to have a booking in the resource according to the Availability settings

Bookings with conflicts are shown in the calendar with reduced opacity and a red bar. In month view, affected days are highlighted in red.

Conflict manager in the calendar

Video tutorial

A detailed guide to the conflict manager is available in our Locaboo Academy: Creating bookings and managing conflicts.

Click the Conflicts button in the navigation bar to open the conflict manager. You can also reach it from the dashboard.

The conflict manager lists all bookings that have conflicts. Each row has three columns:

Column	Content
Booking	Title, customer, resource, and time of the affected booking.
Conflicts	Type of conflict—e.g. Holiday / block period (with details such as “Easter holidays”) or Booking overlap (with details of the overlapping booking).
Date	The date of the affected booking instance.

Use the Selected month dropdown to filter conflicts by period. You can also use the resource filter to select specific resources.

For each booking you have two actions:

• Edit – returns to the calendar where you can adjust the booking directly.
• Delete – opens a dropdown with two options:
  • Delete single booking – deletes only this one booking instance.
  • Delete entire recurring booking – deletes the full recurring booking with all instances.

When deleting, you can notify the affected customer about the cancellation. If you do not send a notification, the booking is deleted without informing the customer.

Use the checkboxes on the left to select several bookings and remove them in bulk with the Delete bookings button.

Note

When you create or edit a booking, conflicts are also shown directly in the booking sidebar and can be resolved there. Details are in Conflicts in the booking sidebar.

Tip

Check the conflict manager regularly—for example daily or every few days—to catch conflicts early that are easy to miss in the calendar.

Calendar view settings

Open the calendar view settings via the three-dot menu (⋮) at the top right of the calendar.

There you can set:

• Show bookings – the Draft/option and Cancelled checkboxes control whether bookings with these statuses are visible in the calendar.
• Row – use the slider to adjust row height in the calendar (from Small to Large).

These settings are saved together with your filter presets.

Color coding of bookings

Bookings in the calendar are colour-coded. A booking’s colour can come from several sources:

Source	Description
Customer group colour	By default each booking uses the colour of the customer’s customer group. This colour is defined per group under Customers > Customer groups.
Manual booking colour	In the booking sidebar under General, the colour of an individual booking can be overridden manually.
Resource colour	Depending on the calendar view and configuration, the resource’s colour may also be shown.

Tip

If a booking shows an unexpected colour, first check whether the colour was changed manually on the booking or on the customer. The manual booking colour always takes precedence over the customer group colour.

The calendar also indicates special booking statuses visually:

Status	Display
Confirmed	Full opacity in the customer group or manual colour
Draft/option	Reduced opacity (semi-transparent)—only visible when enabled in the calendar view settings
Conflict	Reduced opacity with a red bar
Cancelled	Strikethrough—only visible when enabled in the calendar view settings

Legend

At the bottom of the calendar is the legend. It explains the colour coding in the time grid:

Colour	Meaning
White	Bookable – the time slot is within opening hours and available.
Red	Outside opening hours – the resource is not regularly available at this time.
Blue	Block periods – the resource is blocked (e.g. holidays, public holidays, special events).

See also

• Booking sidebar – create and edit bookings
• Opening hours – define the time grid and bookable areas
• Holidays & closures – block periods in the calendar
• Settings – calendar scale, colour scheme, default view